Create a Meeting
Schedule an AGM, special meeting, or board meeting with automated convocation.
Meeting types#
| Type | Use | Minimum notice |
|---|---|---|
| Annual general meeting (AGM) | Board election, budget approval, financial statements | 21 days (art. 1087 CCQ) |
| Special meeting | Urgent matter between AGMs, vote on an extraordinary resolution | 21 days |
| Board meeting | Day-to-day operations, administrative decisions | Free (per bylaws) |
Create a meeting#
Open the Meetings module
Dashboard → Meetings, then New meeting.
Fill in the basics
Meeting type, date, time, location (in-person, virtual Zoom/Teams, or hybrid). For an AGM, Syndic+ automatically checks the 21-day notice rule.
Build the agenda
Add items. Each item can be typed: information, deliberation, resolution with vote. Resolution items generate a voting ballot.
Attach documents
Budget, financial statements, quotes, draft resolutions. All co-owners will be able to download them before the meeting.
Generate the convocation
Click Generate convocation — a bilingual PDF is produced automatically with the agenda and attachments. E-signature available.
Distribute
Send the convocation by email to all co-owners. Each send is logged in the distribution registry (legal requirement).
Quorum and proxies#
- Quorum calculation updates in real time as co-owners confirm attendance or submit a proxy.
- Syndic+ alerts the secretary if quorum is at risk.
Co-owners in arrears for more than 3 months lose their right to vote (art. 1094 CCQ), but still count toward quorum.
After the meeting#
- Record attendance and votes in Attendance sheet
- Draft the minutes
- Sign and distribute the minutes (within 30 days)
- Archive to the document vault