NEQ and Annual Declaration

What is the NEQ?#

The Quebec Enterprise Number (NEQ) is the unique identifier assigned to any organization by the Registraire des entreprises du Québec (REQ). It's a 10-digit number.

Must a condo syndicate register?#

Yes. Since April 1, 2023, all divided-ownership condo syndicates in Quebec must be registered with the REQ. This requirement comes from Bill 78 (2021) on enterprise disclosure.

First registration#

Publicly disclosed information#

The following is public once registered:

• Syndicate name
• Address
• Names of directors and chair
• Names of "other persons with control" (Bill 78 — transparency)

Annual declaration#

Every year, the syndicate must update its REQ information via an annual declaration. The goal is to maintain an accurate public register.

Fees#

• Annual declaration: about $40 (non-profit legal person)
• Late penalty: $20 per month

Deadline#

The deadline depends on the registration date. REQ sends an email 2 months before.

What to verify#

• Current address
• Serving directors (from the year's AGM)
• Date of the latest AGM
• Any relevant change

In Syndic+#

Settings → Syndicate contains a mandatory NEQ field. Syndic+:

• Stores the NEQ for all official communications
• Reminds of the annual declaration deadline (3 months in advance)
• Generates a pre-filled summary with directors to declare

Penalties for non-compliance#

• Potential fine: $500 to $5,000 per offence
• REQ deregistration after 2 years of non-declaration
• Inability to obtain certain contracts (public institutions)

Useful links#

• Quebec Enterprise Register
• REQ guide for syndicates